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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Do your journal subscriptions actually start in July, or is that when your renewal is processed? In other words, is your renewal due on July 1 for subscriptions
that still run January - December?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Most vendors we’ve worked with insist that the subscription runs by volume, which usually starts in January. They might pro-rate the cost of a new subscription
to run for the months prior to January, even giving access back to the previous volume start date, but the renewal subscription is pretty consistently January – December, regardless of when you start the subscription, are placing the renewal order, or paying
the invoice. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I would LOVE to find out how you convinced vendors to sell you a different time frame!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:6.3pt;margin-bottom:0in;margin-left:6.3pt;margin-bottom:.0001pt">
<b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">Vicky L. Crone, MLS</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:6.3pt;margin-bottom:0in;margin-left:6.3pt;margin-bottom:.0001pt">
<i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:navy">Licensing and Procurement Librarian<o:p></o:p></span></i></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
</span><span style="color:#1F497D"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">National Agricultural Library</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">USDA, Agricultural Research Service<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Acquisitions and Metadata Branch<i><o:p></o:p></i></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">10301 Baltimore Avenue, Room G13<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Beltsville, Maryland 20705<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Voice: (301) 504 -5210
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:8.25pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Fax: (301) 504-5243<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:9.0pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Email:
<a href="mailto:vicky.crone@ars.usda.gov">vicky.crone@ars.usda.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Janetta Paschal<br>
<b>Sent:</b> Friday, October 23, 2015 4:22 PM<br>
<b>To:</b> Karen Jensen; eril-l<br>
<b>Subject:</b> Re: [Eril-l] package renewal dates<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif"">My Library undertook something like this over the past year or so. I asked the Acquisitions Librarian if she would like to comment. Her reply is below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif"">Janetta<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#003169"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in"><b><span style="font-family:"Calibri","sans-serif";color:#002060">Janetta Paschal</span></b><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#365F91"><br>
</span><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Head of Library Technical Services, Porter Henderson Library</span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><br>
Angelo State University<br>
Member, Texas Tech University System<br>
ASU Station #11013<br>
San Angelo, TX 76909-1013<br>
Phone: (325) 942-2300 Fax: (325) 942-2198<br>
<u><a href="mailto:janetta.paschal@angelo.edu">janetta.paschal@angelo.edu</a></u></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Karen,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">The first step, to try to standardize the journal start dates, was done before I arrived but I have done this before. We use EBSCO as our subscription agent.
Currently, you will have to follow their standard so there isn’t much play in the process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">The second step, mandated by our institution, was to standardized database term dates to align with our fiscal year. We made a deal that we would make every
effort to do this but, if a vendor/publisher/consortium had their own standard term dates, we would request a letter or email that would be placed in their folder. As database subscription dates expired, I approached each vendor, asking for the term dates
to be prorated for the next cycle to standardize the term dates. I explained the rationale and found almost everyone willing to help us. Those that could not make the change willingly supplied the letter. The tip to doing this is to keep copious notes and
a spreadsheet of changes. The only drawback is that there is a massive amount of paperwork to do at one time, when most of our resources come due but it definitely makes budgeting easier.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Jenny<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><img border="0" width="90" height="56" id="Picture_x0020_4" src="cid:image001.gif@01D10DAF.C983F000" alt="ASU"><br>
</span><b><span style="font-family:"Arial","sans-serif";color:#003168">Jenny Hock</span></b><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><br>
<i>Acquisitions Librarian, Porter Henderson Library</i><br>
Angelo State University<br>
Member, Texas Tech University System<br>
ASU Station #11013<br>
San Angelo, TX 76909--1013<br>
Phone: 325-486-6525<br>
Fax: 325-942-2198 <br>
<a href="mailto:jhock1@angelo.edu">jhock1@angelo.edu</a><br>
<a href="http://www.angelo.edu/services/communications_marketing/identity_guidelines/email-signature/signature_with_logo.php">http://www.angelo.edu</a>
<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><a href="https://www.facebook.com/pages/Angelo-State-Library/179320268773206"><span style="font-family:"Arial","sans-serif";text-decoration:none"><img border="0" width="34" height="34" id="Picture_x0020_3" src="cid:image002.jpg@01D10DAF.C983F000" alt="Facebook Icon"></span></a><a href="https://twitter.com/AngeloStateLib"><span style="font-family:"Arial","sans-serif";text-decoration:none"><img border="0" width="43" height="38" id="Picture_x0020_2" src="cid:image003.jpg@01D10DAF.C983F000" alt="Twitter Icon"></span></a><a href="https://instagram.com/angelo_state_library/"><span style="color:#1F497D;text-decoration:none"><img border="0" width="33" height="33" id="Picture_x0020_1" src="cid:image004.jpg@01D10DAF.C983F000" alt="cid:image010.jpg@01D0A84F.E256DA90"></span></a><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Eril-l [<a href="mailto:eril-l-bounces@lists.eril-l.org">mailto:eril-l-bounces@lists.eril-l.org</a>]
<b>On Behalf Of </b>Karen Jensen<br>
<b>Sent:</b> Friday, October 23, 2015 2:33 PM<br>
<b>To:</b> eril-l<br>
<b>Subject:</b> [Eril-l] package renewal dates<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">This may not be the best list for this subject, but it's been such a great, active list with lots of ideas shared, that I'm going to start here.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I wonder if any libraries out there have worked to get all or most of their electronic package renewal dates to come up during the same month of the year, in order to create more predictable accounting, keep the staff schedules the rest
of the year for other activities, minimize the number of interruptions from vendors, etc. In other words, work toward prorating or other means in order to get renewal dates changed to concentrate the work of renewals. I ask because our personnel cutbacks and
reduced hours have forced us to look for any possible improvement in efficiency; we all have more to do and need to streamline how we do it. I wondered if someone else has done this and if they have tips for proceeding.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal">Karen Jensen<br>
Collection Development Officer<br>
Rasmuson Library<br>
University of Alaska Fairbanks<o:p></o:p></p>
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<p class="MsoNormal"><a href="tel:907-474-6695" target="_blank">907-474-6695</a><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><a href="mailto:kljensen@alaska.edu" target="_blank">kljensen@alaska.edu</a><o:p></o:p></p>
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