[Eril-l] SCELC is hiring a Database and eBooks Manager

[Donna LaFollette]

Job Title: SCELC Database and eBooks Manager

Status: Full-Time

Supervisor: Chief Operating Officer, SCELC


Job Summary

This is a high-volume, community-engaged position facilitating electronic
database and eBooks acquisitions for libraries. SCELC’s Database and eBooks
Manager works closely with the SCELC Business Services (Biz Serv) Team to
develop and maintain productive relationships with libraries and vendors,
contribute to workflow and system improvements, and engage in the SCELC
community and broader consortial community.

Primary Responsibilities in supporting SCELC’s core strategic initiative of
building collections and sharing resources across SCELC libraries:

E-Resource Acquisitions

   1.

   Manages assigned portfolio of 60+ e-resources vendors to provide
   libraries with information on resources and acquisition options.
   2.

   Processes price quote, order, and cancellation requests from libraries.
   3.

   Maintains renewals for library e-resource subscriptions, including
   tracking term dates, negotiating renewal pricing, and collaborating with
   Biz Serv team members to oversee SCELC’s annual Master Renewal period.
   4.

   Ensures price information is up-to-date by updating price models in
   SCELC’s ConsortiaManager subscription system.
   5.

   Resolves access issues for e-resource acquisitions licensed through
   SCELC.
   6.

   Processes vendor invoices for payment. Works with vendors to resolve
   multiple types of invoice discrepancies.
   7.

   In cooperation with vendors, creates and maintains product information.


Workflow Management

   1.

   Works closely with the Chief Operating Officer in managing SCELC’s
   primary business and subscription system (ConsortiaManager), including
   offering input on database maintenance and efficiencies in system
   workflows. Communicates with ConsortiaManager to submit system bugs, report
   requests, and development ideas.
   2.

   Contributes actively to the organization through feedback and
   suggestions regarding the workflow, procedures, and systems used at SCELC.
   Documents and shares procedures, helping to develop a SCELC-wide procedure
   manual.


Additional responsibilities to establish and maintain SCELC outreach
activities to the broader information community:


   1.

   Contributes to the ConsortiaManager user community via coordinated
   cross-training, assisting newcomer consortia users, and participating in
   ConsortiaManager group meetings.
   2.

   Engages with the International Coalition of Library Consortia (ICOLC)
   <https://icolc.net/> community and attends ICOLC meetings periodically.
   3.

   Supports SCELC efforts to improve and diversify its programs and
   services, including service as a Liaison to at least one SCELC advisory
   committee <https://www.scelc.org/about/committees> or working group to
   support, coordinate, and communicate related committee efforts.
   4.

   In collaboration with SCELC and host institution staff, provides support
   for SCELC events.


Job Requirements


   1.

   Ability to work with and understand data, in different formats, with
   great accuracy and attention to detail.
   2.

   Knowledge of acquisitions, as well as general accounts receivable and
   payable processes.
   3.

   Ability to work independently and organize one’s own activities without
   close supervision.
   4.

   Ability to work collaboratively, following guidelines and instructions.
   5.

   Flexibility to perform other duties as assigned, as short- and long-term
   needs arise.
   6.

   Ability to learn and apply various services such as ConsortiaManager,
   Salesforce, Google programs, Slack, bill.com, and Microsoft suite.


Qualifications and Specifications


   1.

   Required: Proven organizational, interpersonal, and computer skills
   2.

   Required: Ability to communicate effectively in writing and verbally
   3.

   Required: Bachelor’s degree
   4.

   Preferred: ALA-accredited master’s degree
   5.

   Preferred: Experience with helpdesk or account management software
   6.

   Preferred: Experience with macros and automating workflows


SCELC’s current work environment is primarily remote, with 60-95% of
employee work performed virtual, with some flexibility at the employer’s
discretion. SCELC has a 40-hour work week. Employees accrue 20 days of
vacation per year and 12 days of sick leave.

Salary is in the range of $60,000 to $70,000 depending on experience.
SCELC’s current  benefits package includes multiple options for individual
medical plans, with 100% coverage of employee premiums and 50% contribution
for dependent premiums.

Currently dental and vision plans are also provided, along with life
insurance and long-term disability insurance. SCELC contributes to the
retirement plan (403b) at 8% of an employee’s salary per annum.

To apply, please send a cover letter and resume to Donna LaFollette, Chief
Operating Officer, at donna at scelc.org. We are looking to fill this position
as soon as possible, with initial review of applicants to start August 15,
2022.


Mission Statement

SCELC, located in Los Angeles, California, empowers librarians working in
private nonprofit academic and research libraries to collaborate on access
to and the effective use of library resources and services.

SCELC provides equal employment opportunities to all qualified individuals
without regard to race, color, religion, sex, gender identity, sexual
orientation, marital status, family status, age, national origin, physical
or mental disability, military or veteran status, genetic information, or
any other protected classification. Equal employment opportunity includes,
but is not limited to, hiring, benefits, training, promotion, demotion,
transfer, leaves of absence, and termination. The Company takes allegations
of discrimination, harassment, and retaliation seriously, and will promptly
investigate when such behavior is reported. SCELC encourages everyone who
is interested in this opportunity to apply. Contact Donna LaFollette at
donna at scelc.org with any questions.
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