[Eril-l] how do you manage admin site log ins?

[Lowry, Lindsey]

If I might give a (shameless) plug…

I just had a case study published in the Journal of Electronic Resources Librarianship about using LastPass to help us gather usage data with our annual reports. LastPass is highly recommended from me. We have the enterprise version and dual authentication for security.

Lindsey Lowry, MLIS
Electronic Resources Librarian, University Libraries
Assistant Professor
The University of Alabama<https://www.ua.edu/>
400 D-8 Gorgas Library
Box 870266
Tuscaloosa, AL 35487
Phone 205-348-2501<tel:205-348-2501>
lrlowry at ua.edu<mailto:lrlowry at ua.edu>
[The University of Alabama]<https://www.ua.edu/>

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Jeanne Little
Sent: Tuesday, November 19, 2019 1:02 PM
To: Beth M. Johns <bmjohns at svsu.edu>
Cc: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] how do you manage admin site log ins?

Beth,

I used to do what you are doing, and I still maintain a list of resources in a spreadsheet, but our University has made a big effort through our campus IT to ensure that usernames and password documents are kept in secure spaces.

It was recommended to me by one of our IT staff to use the free version of LastPass. I had experience with this on a personal level already, but I am so happy that I switched to using it for work! You only have one username and password to remember, and you can set it up to autofill when you click on a URL or go to a site and click on login. It will let you update information on the spot if you have to change your password down the road.

I can't say enough about how efficient and easy using the free LastPass (https://www.lastpass.com/) product is, and how well it has streamlined logins for me. As the harvester of all of our electronic usage statistics, I have way more logins than I could ever remember, and this does just the trick. Oh, and you can add notes to the entry for a resource also!

Hope you find something that works for you.

Best,

Jeanne Little
  --
Library Assistant IV
Resource Management
Rod Library - Room 240
University of Northern Iowa
Cedar Falls, IA  50614-3675
319-273-2339
Jeanne.Little at uni.edu<mailto:Jeanne.Little at uni.edu>

On Tue, Nov 19, 2019 at 7:43 AM Beth M. Johns <bmjohns at svsu.edu<mailto:bmjohns at svsu.edu>> wrote:
Thanks everyone! I think I will stick with what I'm doing and maybe clean it up a little, if that's possible (font, row spacing, etc.).

Summary --
Many still use Excel or Google Sheets. One uses Word.
A few use a password safe.
A few use the ERM.
A suggestion to add more than one site administrator if possible is helpful.



Beth



Beth M. Johns, MLIS

E-Resources Librarian

Saginaw Valley State University

Melvin J. Zahnow Library

pronouns: she/her/hers

________________________________
From: Beth M. Johns
Sent: Monday, November 18, 2019 10:38 AM
To: 'eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>' <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: how do you manage admin site log ins?

How do you manage admin site log ins?

I use Excel, which is kind of crude, but simple. I include the vendor or publisher, title (if single or just a few journals from one publisher), admin URL, username, password and any note for miscellaneous information.

I'm just looking for other, maybe better, ideas. Several people here need to access this information if I or the Periodicals Assistant are not here, so I don't want to make it too confusing for others outside of e-resources.

Thanks!




Beth



Beth M. Johns, MLIS

E-Resources Librarian

Saginaw Valley State University

Melvin J. Zahnow Library

pronouns: she/her/hers
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