[Eril-l] Retiree access to electronic resources?

[Grossman, Jeff]

Hi Laurel and Jeanne,

Interesting discussion! Most of our contracts do not include alumni or retirees as authorized users. There are a few which allow “recent graduates” which makes sense to allow some time for their accounts to be deactivated.

I think it would be difficult to argue that emeritus faculty are not authorized users under any of the contracts that I’ve worked on.

I would agree with your reading of contracts that retirees are not authorized users (there may be exceptions, but I haven’t encountered them). We do not extend remote privileges to retirees, but do tell them that they are free to use our resources on campus as all of our contracts allow for “on-premises” access.

Regards,
Jeff


Jeff Grossman
Electronic Resources Librarian
Colorado Mesa University
970.248.1520
jgrossman at coloradomesa.edu<mailto:jgrossman at coloradomesa.edu>



From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Jeanne Little
Sent: Thursday, February 08, 2018 9:35 AM
To: Crawford, Laurel <Laurel.Crawford at unt.edu>
Cc: eril-l <eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] Retiree access to electronic resources?

Laurel,

We are starting to inquire at the time of new online resource purchases, whether our Emeritus faculty and our Alumni have access. These two groups retain their login credentials after they leave the university. If they forget them, we direct them to campus IT who can assist them in re-setting passwords that they might have forgotten.

We do not just assume these groups can have access so we inquire if a specific resource's access is asked about. We have also started keeping track of this information in our online records also (we have Ex Libris' Alma/Primo, so this information is noted in the downloaded license and/or in a note field in the POL whenever we confirm this access).
Best,

Jeanne Little
--
Library Assistant IV
Resource Management
Rod Library - Room 240
University of Northern Iowa
Cedar Falls, IA  50614-3675
319-273-2339

On Thu, Feb 8, 2018 at 10:06 AM, Crawford, Laurel <Laurel.Crawford at unt.edu<mailto:Laurel.Crawford at unt.edu>> wrote:
Hello collective wisdom,

We are wondering how common it is for academic libraries to allow retirees access to electronic resources, outside of the library, using an institutional login?

As librarians, is it your understanding that our contracts must explicitly permit retiree access, or are retirees considered part of the “authorized users” group?

I’m considering retirees to be people who used to work at the institution but who are now officially “inactive” from an HR perspective, who separated via retirement and not quitting/being fired.

We’d greatly appreciate any advice you may have.

Laurel Sammonds Crawford
Head of Collection Development
University of North Texas Libraries
laurel.crawford at unt.edu<mailto:laurel.crawford at unt.edu>

Preferred pronouns: she, her, and hers

[http://tartan.unt.edu/sites/all/themes/greenlight/images/tartan-a.jpg]


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