[Eril-l] Millennium ERM fixed-length record field variables

[Katherine Holvoet]

I am a new e resources librarian and I have inherited a Millennium ERM that was set up I n 2009 by an unpaid intern, and pretty much not touched since then.  I am going through the system and making some changes to have it better suit our needs, particularly in terms of Millennium statistics (not resource use stats, but the stats on the resource records themselves).  To do this I want to make some changes to our fixed fields, and I am looking for examples of what other libraries have done.  If your library has added any options to the fixed fields, I'd love to see what those choices are for following fixed fields:

172 Rights Type
The default variables are Not Evaluated, Licensed, Public Domain, Copyright, Deed - Yes, Deed - No, Archival Terms, and Unknown.  I'm thinking of adding Site License, Limited Users, and No License Required to meet mandatory reporting requirements on those three categories.
179 Package Type
The default options are all about the full-textness of the database (full, none,  partial, digital object).  We don't have to report on that information, and the intern choose a bunch of descriptive terms that seem to be resource types, like database, single title, aggregator, ejournal pkg, etc. I actually kind of lean in that direction, but I'm not sure when I would be called upon to provide that kind of data.  My other thought is that Package Type could list attributes like one-time purchase, subscription, free resource, free vendor add-on because I do have to track that and report on how many subscriptions we have, and when we receive a database for free from the vendor as an add on to another package.  But!  These options could go down to the ECODE lines (unless I find something better to put there).  It seems a waste to not use Package Type for something useful.
174 ECODE1
Currently labeled Content Sensitive.  I have no idea what that mean, and only 8 resources were flagged with an option (accepted, rejected, under consideration, and special collections) other than the default, and I could not see anything in common about those 8.  I'm definitely looking to use this field for something more interesting.
175 ECODE2
                Currently labeled Statistics.  I think it was an attempt to track which resources provide usage statistics.  Only seven were flagged as yes, and 1 flagged as no, the rest were set to the default, which is no information.
176 ECODE3
                Currently labeled Purchase Review. No resources had anything other than the default.
177 ECODE4
                Currently labeled Library Review.  Options seem to be complete, liaison review, partial, and unevaluated, only 7 records had an option other than the default.

Thank you all for your help and time!

Kate Holvoet
Zayed University

[cid:zu9d5c92]<http://www.zu.ac.ae>     Katherine Holvoet
Electronic Resources Librarian
Library and Learning Commons
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