[Eril-l] Serial Cancellation/Renewal process question

Enoch, Todd Todd.Enoch at unt.edu
Thu Oct 15 13:00:01 PDT 2015

Along similar lines, be prepared to explain to your faculty precisely how your usage is calculated.  We had several professors convinced that we only counted things that were accessed through the library website because they didn’t understand how IP authentication works.


From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Melissa Belvadi
Sent: Thursday, October 15, 2015 2:26 PM
To: Quagliana, Alisha L
Cc: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Serial Cancellation/Renewal process question

Another possible consideration is that if something seems suspiciously low about the usage on a well-known journal, contact the faculty in that area and ask if they are downloading articles to put in your CMS (Moodle, Blackboard, whatever) rather than linking to them, and may be artificially deflating your usage stats.  You can at that time explain that the journal is being considered for possible cancellation so any information they may have about why your usage stats may be inaccurate should be brought forward asap.  Your political mileage may vary, of course.


On Wed, Oct 14, 2015 at 11:38 AM, Quagliana, Alisha L <a.quagliana at austin.utexas.edu<mailto:a.quagliana at austin.utexas.edu>> wrote:

Hi all-

We are reviewing how we go about asking our subject specialists to review and make cancellation/renewal decisions for our continuing resources. Currently, we provide each subject specialist (annually) with a comprehensive spreadsheet of the continuing resources they manage (including title, format, cost), and we ask them to look up usage statistics in our ERM’s usage statistics module. We’re interested in hearing from folks about how continuing resources are reviewed at their libraries.  Here are some questions we are wrestling with to get you started:

What data do you think is essential for this process? Is all the data needed compiled beforehand and presented together, or do you ask subject specialists to find or compile certain data on their own? Does the final say on cancellations happen individually (each subject specialist) or from teams or from a small “collections management” group? Do you notify faculty of cancellations in advance, and if so how is that done? Do you use some type of ranking system when deciding what to renew/cancel, and if so how did you implement this? And maybe most important how are you managing this (spreadsheets, database, Google)? We are especially interested in solutions that have made it easier/faster for subject specialists to identify “underperforming” or “less-essential” titles.

Feel free to contact us off list but I’m sure others on this list would interested in the conversation if you would like to share. Thanks in advance!

Alisha Quagliana
Discovery & Access Coordinator
The University of Texas at Austin  | UT Libraries
512.495.4660<tel:512.495.4660>  |  utexas.edu<http://utexas.edu>

Eril-l mailing list
Eril-l at lists.eril-l.org<mailto:Eril-l at lists.eril-l.org>

Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca<mailto:mbelvadi at upei.ca> 902-566-0581

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.eril-l.org/pipermail/eril-l-eril-l.org/attachments/20151015/8c67ef49/attachment-0001.html>

More information about the Eril-l mailing list