[Eril-l] Serial Cancellation/Renewal process question

Louise Penn Louise.Penn at uwl.ac.uk
Wed Oct 14 07:44:22 PDT 2015

Hi Alisha

We have just finished renewals for this next calendar year, yes we send out spreadsheets with usage data for online journals and cost per download information where we have been able to obtain it.  Each subject librarian then has a set time to consult with their School and make decisions including cancellations, new titles and changes of format.  We don't have a ranking system but we do flag titles where we think we are not getting value for money.

Best wishes


From: Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Quagliana, Alisha L <a.quagliana at austin.utexas.edu>
Sent: 14 October 2015 15:38
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Serial Cancellation/Renewal process question

Hi all-

We are reviewing how we go about asking our subject specialists to review and make cancellation/renewal decisions for our continuing resources. Currently, we provide each subject specialist (annually) with a comprehensive spreadsheet of the continuing resources they manage (including title, format, cost), and we ask them to look up usage statistics in our ERM's usage statistics module. We're interested in hearing from folks about how continuing resources are reviewed at their libraries.  Here are some questions we are wrestling with to get you started:

What data do you think is essential for this process? Is all the data needed compiled beforehand and presented together, or do you ask subject specialists to find or compile certain data on their own? Does the final say on cancellations happen individually (each subject specialist) or from teams or from a small "collections management" group? Do you notify faculty of cancellations in advance, and if so how is that done? Do you use some type of ranking system when deciding what to renew/cancel, and if so how did you implement this? And maybe most important how are you managing this (spreadsheets, database, Google)? We are especially interested in solutions that have made it easier/faster for subject specialists to identify "underperforming" or "less-essential" titles.

Feel free to contact us off list but I'm sure others on this list would interested in the conversation if you would like to share. Thanks in advance!




Alisha Quagliana

Discovery & Access Coordinator

The University of Texas at Austin  | UT Libraries

512.495.4660  |  utexas.edu

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